Your Mission
Keep HOERBIGER’s Norway office running safely and efficiently by coordinating office/facilities operations, HR administration, finance support (SAP, Visma), VAT & customs compliance, and high-quality executive assistance.
How you will make a difference
- Run a safe, well-stocked office: Manage supplies, contractors and service agreements; maintain documentation and master data.
- Own HR administration: Keep personnel files up to date; coordinate onboarding/offboarding; administer sickness reporting (Visma & Norwegian authorities); support passports/offshore clearances; act as the point of contact for Occupational Health Service.
- Ensure payroll & expenses flow: Control and schedule payroll/expense payouts in Visma; check expense claims for accuracy and policy compliance.
- Support finance accuracy: Help process supplier invoices, payments, and basic credit control; support audits; keep contracts and records current in SAP.
- Handle compliance & reporting: Coordinate VAT for Nordic countries; manage inbound/outbound customs documentation; prepare required statistics for governmental bodies.
- Be the team’s anchor: Provide reliable executive assistance to the Managing Director; partner closely with Finance, HR, IT, Sales, and Field Service.
What you should be good at
- MS Office proficiency and basic IT troubleshooting.
- SAP Finance and Visma (payroll/expenses) working knowledge.
- Norwegian and English communication with strong attention to detail.
- Understanding of VAT in the Nordics and import/export customs.
- Organizational skills, prioritization, and a proactive, service-oriented mindset.
What you can look forward to
- Meaningful impact in a visible, multi-disciplinary admin role.
- Learning and development across HR, Finance, Facilities, and Compliance.
- Hybrid flexibility with a primarily office-based setup.
- Close collaboration with leadership and cross-functional teams.
- Inclusive, safety- and customer-focused culture with reasonable accommodations.
- Competitive compensation and locally aligned benefits (details during process).
Who we are
Join our global team of over 6,000 colleagues and make a difference every day. Contribute to innovative solutions that save lives, reduce emissions, and drive progress in key industries like energy, automotive, and safety technology. Guided by our core values — Pioneering Spirit, Courage, Fairness, and Closeness — we are ENABLING CHANGE. FOR A BETTER TOMORROW. With opportunities to grow, learn, and collaborate across 43 countries and more than 133 locations, you’ll be part of a culture that values your ideas and your impact. Ready to make a difference? Apply today and become part of our journey. #YouMakeADifference
Job Type: Full-time
Language:
- Norwegian (Required)
- English (Required)
Work Location: Hybrid remote in 1400 Ski
Expected Start Date: 01/01/2026
